These terms & conditions for delegates apply to every person registering for the “International Symposium of Orthognathic Surgery 2020” (IAOMS 2020), to be held in Vienna, Austria from April 30, - May 2, 2020 (hereafter referred to as “the congress“), organised by the Vienna Medical Academy GmbH (hereafter referred to as “the congress organisers”).
All references to a date or a deadline, mentioned in these terms and on other congress documents, refer to the Central European Time Zone (CET).
In the event that the congress cannot be held or is postponed due to events beyond the control of the congress organisers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the congress organisers, the congress organisers cannot be held liable by delegates for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses, etc.
Under these circumstances, the congress organisers reserve the right to either retain the entire registration fee and to credit it for a future congress, or to reimburse the delegate after deducting costs already incurred for the organisation of the congress and which could not be recovered from third parties.
The congress organisers reserve the right to modify the programme. No refunds can be granted in case of cancellation of speakers, lack of space in the congress room or any other incidents during the congress which are beyond the control of the congress organisers.
The congress name badge must be worn at all times during the congress. Access to the congress venue will not be granted without the name badge issued by the congress organiser. If a delegate loses, misplaces or forgets the name badge, a handling fee of EUR 50.- will be charged for a new name badge. Upon handing out a new name badge, the lost badge will be deactivated and become invalid.
Individuals requiring an official letter of invitation from the congress organisers can request one by contacting the IAOMS 2020 registration department. To receive a letter of invitation, delegates must first register to the congress and then write an email to the registration department.
The letter of invitation does not financially obligate the congress organisers in any way. All expenses incurred in relation to the congress, the registration and the attendance are the sole responsibility of the delegate.
It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest Austrian embassy or consulate to determine the appropriate timing of their visa applications. Note: Austrian embassies and consulates-general are independent decision-making agencies for visas, sometimes after specific checks have been made with other E.U. countries. You cannot appeal against the rejection of a visa application; neither can IAOMS 2020 organising office intervene on your behalf in case of a rejection or to speed up the procedure.
Delegate registration details will be shared with the Austrian immigration authorities on request to assist in the immigration process. However, the congress organisers and/or the IAOMS 2020 registration department will not directly contact embassies and consulates on behalf of visa applicants.
The registration fee minus a handling fee of EUR 25.- will be refunded after the congress if the visa was applied for in time and proof is shown that a visa could not be granted even though all requested documents were submitted. Refund requests must be made in writing and sent to the IAOMS 2020 registration department, by email, no later than April 15, 2020, after which requests for such refunds cannot be taken into consideration.
The protection of your data and the observance of your right of informational self-determination with regard to the collection, processing and use of your personal data are important to us. The IAOMS 2020 organising office will collect and store all personal data for the preparation and execution of the International Symposium of Orthognathic Surgery - Vienna, Austria (IAOMS 2020), In order to facilitate border entry and visa applications, the IAOMS 2020, organising office will share contact details of concerned delegates with Austrian immigration authorities on request.
The congress organisers shall be held liable in the framework of a duty of care as a respectable businessman according to statutory provisions. The liability of the congress organisers – for whatever legal reason – shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this. The delegate shall take part in the congress at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by the IAOMS 2020, organising office.
As part of a Schengen visa application, individuals must have travel-health insurance for the duration of their stay in the E.U.. This insurance can be obtained from any approved insurer. Individuals need to check with the responsible embassy/consulate for a list of approved insurers available in their country.
Individuals must have insurance for their entire stay in the E.U. zone and therefore are encouraged to ensure and pay for the correct number of days. The visa will only be given for the dates that are covered by the insurance policy, which need to relate to the travel dates.
The organiser may without the further consent of the participants use and release pictures and videos taken during the conference for reports of the congress and/or in future marketing materials. By registering to this congress attendees agree that photographs or sound or video recordings taken during the congress that could include recognizable images or voices of those in attendance may be posted on the congress website. All recordings are treated sensitively and discreetly. Names will not be published. The congress is held in a public space, therefore we do not prohibit participants, exhibitors, sponsors, or news organisations from photographing, video or audio-taping some congress activities. The organiser reserves the right to use images taken at the congress with your photograph and/or likeness on social media and/or in future marketing materials. The organiser is NOT responsible for individual attendee’s use of your image or likeness.