ZOOM Webinar Instructions

 

JOINING A WEBINAR AS AN ATTENDEE

Attendees are people joining in view-only and listen-only mode. They can use the Q&A form and, if allowed by the conference host, they can raise their hand and receive permission to talk.

If you are registering or joining a webinar and haven’t received an email confirmation that’s for a panelist or alternative host, you are an attendee in the webinar.

Some webinars require registrations, and some don't. Be sure to check the link below to learn how to attend a webinar under both scenarios.

Visit the ZOOM PORTAL to learn more about navigating a Webinar as an Attendee, or watch the videos below to learn the basics of ZOOM participation.

 

JOINING A WEBINAR AS A PANELIST:

Panelists are speakers and/or conference organizers.

They can screen share, and have audio and video on to participate.

Panelists must use their unique join link to join the webinar as a panelist, or be signed-in to their Zoom account on the desktop or mobile app with the email matching the panelist assignment.

  • A panelist can browse all the questions received by the attendees through the “Q&A” form and reply privately or publicly.
  • if you are mistakenly logged in as an attendee, the conference host can promote you as a panelist “on the fly”. Just send a chat message directly to the host, and you will see your Zoom client re-joining the webinar.

Where do I download the latest version of Zoom?

 

Can I Use Bluetooth Headset?

  • Yes, as long as the Bluetooth device is compatible with the computer or mobile device that you are using.

 

How can I set a "virtual background" in my Zoom video?

  1. In a Zoom meeting, click the "^" icon next to the right of the Video Camera icon at the bottom-left menu bar in your Zoom screen , and select "Choose a virtual background"

  2. Select one of the stock backgrounds, or click "+" to upload an image

  3. Choose a background image that's not too busy or distracting, and that doesn't have a lot of fine detail.

  4. If you have chosen a virtual background but then wish to return to your live background, repeat the steps above, but choose the 'None' option.

 

What equipment do I need for using Zoom? 

  • To use the Zoom videoconferencing app you will need:

    • A laptop computer, desktop computer, smartphone, or tablet

    • An internet connection

    • Speakers, a microphone, and a webcam either built-in or attached to your computer or mobile device

  • If you do not have a set of headphones with mic included, you can use a set of headphones without a built-in mic, and use the mic that is built into your computer or mobile device.

  • If you do not have headphones or a mic, you can use the speakers and mic that are built into your computer or mobile device.

  • You will benefit from having a set of headphones with built-in microphone that can be attached to your computer or mobile device. These can be in-ear headphones (ear buds) or over the ear headphones. The mic can be built into the cable, or attached on a boom. The headphones can be wired or wireless.

 

What is proper Video Conferencing Etiquette?

  • Arrive punctually
  • Avoiding eating and drinking
  • Have a clean, work-appropriate background
  • Look into the camera when talking, not yourself
  • Be respectful of whoever is speaking

  • Be aware of your audio and video settings

 

How do I change my Zoom display name?

  • Sign into your Zoom account, and click "Profile" in the list on the left
  • To the right of your name click "Edit"
  • In the "Display Name" field, type in the name you would like to show in all your Zoom meetings

  • Be sure to scroll down and click "Save Changes"

 

How do I share my screen in Zoom?

If you have any questions about Zoom technology for an upcoming IAOMS webinar or event, contact Rupa Brosseau (rbrosseau@iaoms.org) in Marketing Communications.